The Orchid School

Baner, Pune

Circular No. TOS/FRO/CIR/FS/11-12/7

Date: 26^th  September 2011

Circular for Parents (Nursery to Std IX) – Using Private or Personal Transport

Subject:  Formation of School Transport Committee;

                                         Implication and implementation of norms regarding Transportation

Dear Parents,

This is to inform you that the school has formalized the ‘School Transport  Committee’ which  includes  school authorities -  Principal,  Admin Unit Head  and  two  PTA  members.  (See latest PTA minutes on the school website).

It is clear from the guidelines by the Maharashtra home section letter No. MVR 0808/CR – 153/TRA -2,Dt. 22/4/2011, that  the ‘Transport Committee’  is  responsible  to  verify compliance of the school transport norms – both of the  authorized transporters ‘ Pradyna  Enterprise’ and the privately  run vehicles. Vehicles include vans and buses.

About School Transport -

As you would know, TOS has outsourced its transport facility to ‘Pradnya Enterprise’. TOS as a regular practice has been monitoring the’ Pradnya Enterprise’ (school transporters) , in accordance to the government guidelines and has verified records of all necessary documents namely RTO permit, registration of vehicle, insurance, PUC (bi - yearly), road tax document, copy of drivers license and his badge number. Each bus also has a fire extinguisher and first aid facility.  Based on this, TOS has authorized them as ‘official transporters’ for the school. 

Personal Transport -

If your children come to school by personal transport (no commercial involvement), then this communication does not affect you. This is only to keep you informed.

Private Transport –

We understand, from our school data base,  that  you  have not  opted  for  school authorized  transport.

Hence this communication.

If you have  arranged  for  private  transport  to  ferry  your  ward to  school,  then  please note the  following :

• Give details  of your  Private  transporter  in writing  to  school  office  by  30^th Sept.2011 – Name of the driver/ transporter, type of vehicle, vehicle number and number of children using that vehicle. If you share the vehicle with other parents, any one parent can take the responsibility for this.
• Ask your driver/ transporter to register their names with the school and come and meet Mr. Matin / Mr. Nitin in person at the school office before 30^th September 2011.
• They will be handed a letter of compliance and asked to submit relevant documents before 20^th October. On submission and verification of the documents and vehicle within the stipulated time period, the NOC (No Objection Certificate) from school will be given.
  

• The documents required from your transporters are -
  • Application to school for NOC
  • Registration of their vehicle/s (RCTC)
  • RTO Permit.
  • Road Tax documents
  • PUC (done within last 6 months)
  • Insurance documents
  • Copy of driver’license/ badge  number
  • Vehicle Number.
  • The name, phone number and address of the driver/s and the attendant
  • List of TOS children – with name , class, address, contact details and drop and pick – up stops
• If transporters comply with the above, school will issue NOC to them, after thorough verification of documents and vehicle by the Transport Committee. This will confirm and authorize them to ply TOS children.
• If transporters fail to comply with the above, then the list of defaulters will be sent to the relevant parents, put up the school website and the information will be sent to the RTO and the Chaturshingi police.

We urge  parents  to  monitor  the implementation  of  the  transport norms and ensure  that all  documents are submitted  to  school  before 20^th October, to  get  the  NOC.

Thanking you for cooperation,